About the Role
The Executive Assistant under the direction of the Executive Director (ED) will assist the Executive Director with daily administrative duties and provide substantial assistance in the completion of various annual duties, special events and projects. This role will support the key administrative activities of the Board of Directors including coordinating meetings, recording and transcribing minutes, handling confidential files and maintaining Board information and policy manuals. The position provides back up support to the Communications Officer.
The Executive Assistant must possess the ability to adapt to new technology and ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
Post secondary degree or diploma in office administration or a related program or equivalent training and experience.
Three to Five years senior administrative support preferably in a community health organization or non-profit environment.
Strong writing skills in both official languages is essential, along with ability to draft such products as annual reports, briefing notes, presentation decks and content appropriate for social media.
Proficient with Windows operating system and the MS suite of products, especially Outlook, Word, PowerPoint and Excel
Able to operate with confidence and excellent judgement in a self-directed manner, comfort with new and evolving technology and processes, strong problem identification and resolution skills
High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
Ability to prioritize and manage conflicting demands
Ability to respond quickly in a dynamic and changing environment.
Experience working with a community health service agency
Knowledge of communications principles, guidelines and best working practices
Familiar with basic website maintenance and updating (for example, using WordPress or Drupal), or demonstrated ability to learn
Understanding of project management principles
English, written and spoken
French, written and spoken
As Soon As Possible
How to “Express an Interest” for this Opportunity:
Submit your letter of interest along with your résumé to email@example.com.
Please note the following:
- The subject line of your email should read “Bilingual Executive Assistant – Office of the Executive Director”
- The file name for your resume should read:“ (last name)_(first name)_ Resume
- The file name for your cover letter should read: “ (last name)_(first name)_Cover Letter
We thank all applicants for their interest. Only applicants invited to an interview will be contacted. Candidates requiring accommodation during the application and/or the interview process should contact us at firstname.lastname@example.org so arrangements can be made. CCHC is an equal opportunity employer and values diversity in its workforce and as such we encourage applications from individuals who reflect the broad diversity of communities we work with.
Centretown CHC has a mandatory COVID-19 vaccination policy, as such applicants must be fully vaccinated against Covid-19 and provide proof of vaccinations to be considered for employment. Reasonable accommodation will be considered for persons with medical exemption or other exemptions under the Ontario Human Rights Code.